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Gate 2 Checklist

 

Disciplines > Change ManagementThe 4D Change Project Framework > Gate 2 Checklist

 

 

Gate 2 is the third gate in the 4D change project framework. Passing Gate 2 accepts completion of the Definition phase and allows the project into the Discovery phase, approving necessary resources for this work.

 

#

Item

Discussion

Comment

1

Investigation complete

Investigations needed to identify a feasible and appropriate solution are complete, e.g. technical trials and benchmarking.

 

2

Options considered

All reasonable options for delivery content and methods have been assessed and the best selected using reasonable criteria.

 

3

Deliverables specified

All value-creating items that will be delivered are specified in sufficient detail to enable sound planning and testing.

 

4

Delivery criteria defined

This includes cost, quality and time criteria by which the success of the project is assessed.

 

5

Interdependencies aligned

Agreement and alignment achieved with other projects and work on which this project depends.

Projects which are dependent on this one are aligned with its schedule.

 

6

Plans for managing communication and commitment included

This may be separate document for larger projects or may be contained in the Brief and Timeline for smaller projects.

 

7

Methods for assuring quality are defined.

This includes verifying that what will be delivered is as agreed and that change methods are sufficient.

In a larger project this may be defined in a separate quality plan.

 

8

Project governance in place

This includes adequate reporting of progress, review meetings, risk/issue management, specification change control and escalation process.

 

9

Project timeline

A sufficiently detailed plot of who does what and when. Likely to be in MSProject or a spreadsheet.

 

10

Resources agreed

This includes all people, including full-time and part-time work, internal and external people, plus other materials such as computers and rooms as appropriate.

 

11

Business case complete and acceptable

The full business case should now be clear, including benefits and accurate costs.

 

12

Ready for next stage

Project resources are identified and allocated, including the project manager, team member.

 

13

Appropriate documentation complete

At minimum this is an updated Brief and Timeline. Additional documents may be appropriate depending on project size.

 

14

Functional manager agrees with plan

The key functional manager(s) involved agree with the plan of action and are ready to provide defined collaboration, for example allocating people to needed work.

 

15

Executive sponsor agrees with plan

The executive sponsor agrees with the plan, and is ready to provide appropriate high-level support.

 

 

See also

Definition

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