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Gate 1 Checklist

 

Disciplines > Change ManagementThe 4D Change Project Framework > Gate 1 Checklist

 

Gate 1 is the second gate in the 4D change project framework and follows the Discovery phase. Passing Gate 1 allows the project into the Development phase, approving necessary resources for this work.

 

#

Item

Discussion

Comment

1

Stakeholders are understood

Appropriate range of stakeholders interviewed or investigated to determine their interest in the project and the likely support or opposition they will offer.

Any conflict between stakeholder needs may be noted as this may lead later to difficulties in agreement.

 

2

Requirements are clear

The overall problem to be resolved is defined, including outcomes / benefits for individual stakeholder segments.

 

3

Constraints are clear

Constraints on the project are identified, including time, cost and the need to follow given regulations and standards.

 

4

Guidelines are identified

There may be hints and tips identified along the way, for example for overall approach or involvement of specific people.

 

5

The project is scoped

The boundary between what is in the project and what is not is clear. Things that will not be covered are defined.

 

6

Overall approach identified and acceptable

Strategic approach to project, with breakdown into components. Assumptions made are clear. Multiple options may be described, along with how the final choice will be made.

 

7

Overall timeline plotted

Detail of effort for the next phase should be clear, with the overall timescale for future phases painted in. This should fit with timescale constraints for delivery.

 

8

Interdependencies are understood and agreed

Those on whom the project is dependent and those who are dependent on the project. Appropriate agreement has been reached with those affected.

 

9

Risks and issues are understood and addressed

Key risks and issues are identified and actions to manage these are included in the plan.

 

10

Draft business case complete and acceptable

This compares benefits and costs. At this stage total costs may be approximate as these are determined at the next stage. It is clear that it is worth continuing the project, at least to the next Gate.

 

11

Ready for next stage

Project resources are identified and allocated, including the project manager, team member.

 

12

Documentation complete and centrally stored

At minimum a project brief and timeline for the next stage are completed.

 

13

Functional managers agree with plan

The key functional manager(s) involved agree with the plan of action and are ready to provide defined collaboration, for example allocating people to needed work.

 

14

Executive sponsor agrees with plan

The executive sponsor agrees with the plan, and is ready to provide appropriate high-level support.

 

 

See also

Gate 0 Checklist

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